Take control with our key management systems & Secure Key tracking solutions
Key Management Systems for Complete Control, Keytracker provides industry-leading key tracking systems that give businesses complete visibility and control over their key assets. Our key management solutions combine robust physical security with intuitive tracking software to eliminate lost keys, unauthorised access and administrative inefficiency.
How can a key management system solve my key problem?
Letting
Agents
Looking for a reliable solution to manage multiple sets of keys. Our scalable, tailored solutions for property management meet your needs. Monitor, organise, secure and keep track of all your keys, enhancing operational efficiency and reducing risk across your property portfolio.
Emergency Services
Enhance your stations security, improve your team’s efficiency, be ready to respond to any situation, reduce the risk of lost and misplaced keys. A KeyTracker system will ensure keys, equipment and other vital assets are always in exactly their correct place, or it is clear precisely who has them.
Operations & Logistics
Understand how investing in KeyTracker’s key management systems can make your job easier, improve security and enhance productivity with minimal disruption. Our solutions to understand who has access to assets and keys, have been designed to seamlessly integrate into your operations.
Dealer Principal
KeyTracker’s tailored and scalable solutions are trusted by over 60% of UK dealership groups. We provide secure key storage and advanced access control to ensure keys are always where they need to be. Explore our solutions today.
Facilities Manager
Experience the peace of mind of knowing your assets are secure and accounted for. KeyTracker’s tailored and scalable solutions remove the worry of unauthorised access and remove the prospect of wasted time looking for keys, tools & equipment.
Sales & Directors
Our systems ensure asset security, risk reduction, and operational efficiency with scalable, intuitive solutions. Built to last, they offer advanced access control, comprehensive reporting, and service packages for long-term peace of mind.
Our Products
Mechanical Peg-in, Peg-out Boards
Designed & manufactured by us, our Mechanical Systems provide security for your keys and business assets. With fast access when needed, these are a great solution for your business, no matter how many keys & assets.
Electronic Key Management Systems
Electronic key management systems are the ultimate key management solution. Perfect for businesses with a vast number of keys to manage, they provide a fully transparent solution for your management needs.
Intelligent Lockers
The perfect solution for your business assets. Smart, secure, and effective, intelligent storage lockers offer businesses the opportunity to protect all kinds of assets simultaneously.
Cloud-Based Software
KeyTracker Cloud Software is a powerful and easy-to-use standalone software application. It provides a fully comprehensive management method for tracking everything via barcode, QR code, or RFID tag.
Accessories
Keytracker accessories work with all key & equipment management systems – including: anti-tamper seals of all sizes that ensure all keys and equipment are secure, complete & correctly labelled. Access & retention pegs for peg-in, peg-out boards, Identification hanging numbers & magnetic blocks for vehicles and a lot more.
Key Cabinets
The KeyTracker range includes Secure Self-Closing Steel Key Cabinets that can hold up to 300 sets of keys. Options include mirror, glass-fronted, and police-approved versions.
Not Sure What Is right for you?
KeyTracker’s solutions are designed with your needs in mind, whether you work in a car dealership, ambulance station, estate agency, manufacturing plant, or another sector. We understand the importance of operational efficiency and security, peace of mind, and enhanced productivity across industries that need to manage, monitor, and keep track of keys or assets.
Our adaptable products can be tailored to meet your unique challenges. With extensive experience in sectors like car dealerships, emergency services, manufacturing, property management, and facilities management, we provide solutions designed to grow with your business.
Beyond key management, we offer secure storage for critical equipment and systems for monitoring and reporting key and asset usage. With nearly 30 years of expertise in asset management, cutting-edge technology, and high-quality products, you can trust us to safeguard your assets and boost efficiency.
Testimonials
“The biggest difference we have noticed is that nobody needs to manage the keys anymore, previously someone would have to hand the keys out or we wouldn’t know who had taken them, now we can glance at the KeyTracker system and instantly see who has it. It’s saved so much time already.” Gaye Poole, Office Manager, First Choice Cleaning & Maintenance Services. (Facilities Management)
“Some benefits of the KeyTracker’s key management systems are having access to staff keys, in case of an emergency, Staff knowing that their keys are safe and can’t be lost during shift and a reduced cost of vehicles being put off-shift if keys are not present. KeyTracker are absolutely amazing, professional, personal and exactly as advertised!” Station Manager, All Wales Ambulance Service. (Station Manager)
“Our business journey with KeyTracker from discovery to installation and aftersales was flawless. The KeyTracker system has removed individuals’ choice, increased Team Leaders responsibility, removed H&S concerns of MHE misuse. It’s an effective key control measure”. Yusen Logistics.
“The system makes things a lot more organised, and process driven as we can control it. It is used by our 50+ staff and KeyTracker has improved our day-to-day operations as it is great quality, excellent service and has a great range of products. The best thing about KeyTracker are the lovely people we have arranging our orders.” Manager, Arden Maidstone BMW. (Franchise)
“The main reason for implementing a KeyTracker system into the business was for a fast and efficient service. The best thing about the system is that it’s quick, efficient, and of high quality. It also generates a fast response time and provides great customer service and quality. The business journey with KeyTracker from discovery to installation to aftersales has been amazing. To any potential customers, go ahead. It will help enhance business for sure.” Seiawsh Kakar, Foxtons (Property)
“The biggest difference we have noticed is that nobody needs to manage the keys anymore, previously someone would have to hand the keys out or we wouldn’t know who had taken them, now we can glance at the KeyTracker system and instantly see who has it. It’s saved so much time already.” Gaye Poole, Office Manager, First Choice Cleaning & Maintenance Services. (Facilities Management)
“Some benefits of the KeyTracker’s key management systems are having access to staff keys, in case of an emergency, Staff knowing that their keys are safe and can’t be lost during shift and a reduced cost of vehicles being put off-shift if keys are not present. KeyTracker are absolutely amazing, professional, personal and exactly as advertised!” Station Manager, All Wales Ambulance Service. (Station Manager)
“Our business journey with KeyTracker from discovery to installation and aftersales was flawless. The KeyTracker system has removed individuals’ choice, increased Team Leaders responsibility, removed H&S concerns of MHE misuse. It’s an effective key control measure”. Yusen Logistics.
“The system makes things a lot more organised, and process driven as we can control it. It is used by our 50+ staff and KeyTracker has improved our day-to-day operations as it is great quality, excellent service and has a great range of products. The best thing about KeyTracker are the lovely people we have arranging our orders.” Manager, Arden Maidstone BMW. (Franchise)
“The main reason for implementing a KeyTracker system into the business was for a fast and efficient service. The best thing about the system is that it’s quick, efficient, and of high quality. It also generates a fast response time and provides great customer service and quality. The business journey with KeyTracker from discovery to installation to aftersales has been amazing. To any potential customers, go ahead. It will help enhance business for sure.” Seiawsh Kakar, Foxtons (Property)
“The biggest difference we have noticed is that nobody needs to manage the keys anymore, previously someone would have to hand the keys out or we wouldn’t know who had taken them, now we can glance at the KeyTracker system and instantly see who has it. It’s saved so much time already.” Gaye Poole, Office Manager, First Choice Cleaning & Maintenance Services. (Facilities Management)
Not sure what is right for you?
Let us help you compare and contrast our products
If you need more help deciding what is right for your business, then please get in touch. Our expert team will be able to help you decide, or you can book a site survey.
Key management systems frequently asked questions
A key management system is a structured solution that helps organisations control, track and secure their physical keys. Unlike the old-fashioned approach of hanging keys on a hook or storing them in a drawer, a proper key management system provides a secure infrastructure for housing keys, a reliable method for tracking their movements, and clear protocols for who can access them.
Think of it as the difference between keeping your savings under the mattress versus in a bank. It’s about adding layers of security, accountability and efficiency to something valuable.
Key tracking systems use unique identifiers attached to each key or key set to monitor their whereabouts and usage. These identifiers might be RFID tags, electronic fobs, or mechanical pegs depending on the system type.
When someone needs a key, they first authenticate themselves, perhaps using a PIN code, access card or fingerprint scan. Once verified, the system records who is taking the key, when it was taken, and often the purpose. When the key is returned, this is also logged, creating a complete record of the key’s movements.
Modern electronic systems take this further with real-time monitoring and automated alerts. If a key isn’t returned on time, the system can send notifications to supervisors. Many systems also restrict which keys each user can access based on their role or department.
While often used interchangeably, key tracking and key management represent different levels of sophistication in controlling access to your keys.
Key tracking is primarily focused on monitoring the location and movement of keys, essentially answering “where is this key?” and “who has it?” It’s like a basic library checkout system for your keys, creating a record of key movements but with limited security features.
Key management, however, is more comprehensive. Beyond simply tracking locations, it encompasses the entire process of controlling keys throughout their lifecycle. This includes defining who can access which keys, enforcing usage policies, analysing patterns and integrating with broader security frameworks.
SIGN UP TODAY
Get all the latest news, deals and promotions for our key management systems direct to your inbox.